Terms & Conditions European Competition'21
TERMS AND CONDITIONS SEFF’21 EUROPEAN COMPETITION FOR DOCUMENTARY FILMS
1. GENERAL INFORMATION
1.1. The organizer of the Szczecin Film Festival (hereinafter referred to as the Festival) and of its competition section (the European Competition, Telefon ART, West Pomerania Shorts) is the OFFicyna Association (hereinafter referred to as the Organizer), located in Szczecin, postal code 71-445, 3–4 Lenartowicza street.
1.2 The European Competition takes place from the 13th of October until the 18th of October 2021 in Szczecin and online via vimeo on demand.
1.3. Detailed information on the Festival and its program can be found at www.szczecinfilmfestival.com
1.4. The European Competition entry form is available online at www.szczecinfilmfestival.com
1.5. The films can be submitted to the competition also through the online platform FilmFreeway and Festhome..
1.6. Submitting the film/films though the festival website and online platforms FilmFreeway and Festhome incur a fee specified on those sites.
1.7. The profile of the European Competition for documentary films relates to the latest trends in the development of artistic audio-visual editing. The European Competition is concerned mainly with the formal crossing of boundaries, referring to the perception of reality – especially such crossing that enables new perspectives.
1.8. The films presented in the competition are selected by a Polish-German Program Committee.
1.9. The Program Committee reserves the right to present the film within the Accompanying Program.
1.10. The documentary films admitted to the selection process will have a running time no longer than 90 minutes, will be produced after January 1st, 2020, and will be of European production/co-production.
1.11. Special attention is given to film premieres.
1.12. Copies with English subtitles are required.
1.13. The awards are given by an international jury created by the Organizer.
1.14. The qualified films will be screened using the following formats: DCP for theatrical , MP4, MKV, MOV for online. The possibility to use other formats must be individually agreed upon with the Organizer.
1.15. Films will be available to rent online via vimeo on demand during festival screening dates, and will be available to viewers for seven day period since renting date.
1.16. Films will not be available to watch online outside of Poland if Geo-block is requested by submitter.
1.17. A film selected for the European Competition, whose participation has been confirmed, cannot be withdrawn from the program after August 31st, 2021.
2. DEADLINES, ADDITIONAL MATERIAL
2.1. The final deadline for submissions is June 27st, 2021.
2.2. In order to submit a film, a correctly filled entry form (submitting through our website) needs to be sent in, as well as a preview copy via a link to the film (e.g. Vimeo, YouTube, etc.) uploading the film file onto a website or server is also accepted. Copies with English subtitles are required. Films can also be submitted via Filmfreeway and Festhome platforms.
2.3. Additional material required upon qualifying: a short synopsis in English (90 words max.); dialogue lists in the original language and in English, as well as in Polish and German, if possible; a bio and filmography of the director (please give original titles); film stills (at least three); a photograph of the director (at least one).
2.4. The Organizer will only pass the information about the selection outcome to those, whose films have been qualified for the Festival program.
2.5. The Program Committee is not obliged to justify their decisions regarding film selection.
2.6. The Organizer does not return the submitted materials.
2.7. The qualified films are made available to the Organizer free of charge.
2.8. The qualified films' screening dates and locations are established by the organizational team.
3.1. The Organizer reserves the right to use selected excerpts (up to 5 minutes) from the qualified films for the Festival's promotional-informational purposes (e.g. the Festival trailer, TV broadcasts, etc.).
3.2. The Organizer reserves the right to use the submitted film and author information on the Festival website, in social media (e.g. Facebook), as well as in all promotional materials (e.g. the catalogue, the program guide, press kits, etc.).
3.3. The Organizer reserves the right to use the submitted materials for promotional activities associated with the Festival before, during, and after closing this year's edition.
4. DELIVERY AND INSURANCE OF FILM COPIES
4.1. The preview copy is to be submitted along with a filled entry form (outside of online platforms) until June 27th, 2021, to the following address: Stowarzyszenie OFFicyna, al. Wojska Polskiego 90, postal code 70-482 Szczecin, Poland; or to firstname.lastname@example.org (in case of digital files).
4.2. The Festival screening copy is to be submitted until September 20th, 2020. The copy will be sent back after the Festival ends. The copy is to be submitted to the following address: Stowarzyszenie OFFicyna, al. WojskaPolskiego 90, postal code 70-482 Szczecin, Poland; or to email@example.com (in case of digital files).
4.3. The films are sent at the expense and responsibility of the sender. Parcels sent at the expense of the recipient will not be accepted.
4.4. The Organizer does not take responsibility for the transport of film copies to Szczecin (Poland).
4.5. The Organizer covers the expenses associated with sending the film back after the Festival.
4.6. The film copies are insured for the duration of the Festival in Szczecin, from the moment of receiving the copy from the delivery company until the moment of handing it over to the delivery company once again.
4.7. In the case of damaging or losing the medium, the Organizer covers only the expense of the physical medium (e.g. pen drive, disk, hard drive).
5. PERSONAL DATA
5.1. The entrant gives the right to the Organizer to process their personal data in accordance with the General Data Protection Regulation (GDPR).
5.2. The transfer of the right to process refers to the personal data of the individuals listed in the entry form and the individuals listed on the payroll, especially the filmmakers. The processed data includes the following: first and last name; electronic mail address; phone number.
5.3. The Organizer is authorized to further transfer the processing of personal data to other parties, to the extent required.
6. CLOSING REMARKS
6.1. Entering a film to participate in the Festival is synonymous with accepting the above terms and conditions, as well as with accepting the information included in the entry form.
6.2. Entering a film to participate in a competition equals an invitation for the author, or their representative (related to the movie or its production), to be present during the festival presentation as well as during the discussion with the audience in Szczecin, in the event of their film being qualified.
6.3. The Organizer reserves the right to change these terms and conditions as well as the entry form.
6.4. Issues not covered within the terms and conditions will be handled by the Festival directors.
6.5. The sums of cash prizes are pre-tax. The prizes given to the winners of the European Competition are subject to taxation in accordance with Polish law.